TCRCM BYLAWS
TRI-CITY RADIO CONTROL MODELERS CLUB
June 21, 2000
BYLAWS
ARTICLE I
NAME
The name of the club shall be the TRI-CITY RADIO CONTROL MODELERS.
ARTICLE II
OBJECT
A non-profit organization to promote the sport of model aircraft flying in our area and to cooperate with the projects of the Academy of Model Aeronautics (AMA).
ARTICLE III
MEMBERSHIP
SECTION 1. The membership is open to anyone interested in the sport of model aircraft flying.
SECTION 2. The Club membership categories are:
SECTION 3. For Junior membership, candidates must be a full time student, under the age of 24, with their principal (non school) residence in the greater Tri-Cities area. Any special or extenuating circumstances must be approved by the President.
SECTION 4. For Junior membership, candidates must be a full time student, under the age of 24, with their principal (non school) residence in the greater Tri-Cities area. Any special or extenuating circumstances must be approved by the President.
SECTION 5. To qualify for Senior membership, candidates must be 65 years or older or turn 65 during the membership year.
SECTION 6. To qualify for Emeritus membership, candidates must be 60 or older during the membership year and have been a Club member for at least previous five (5) years or must be approved by the Club President. Membership in the Academy of Model Aeronautics is not required; however, Emeritus members are not entitled to fly model aircraft at the Club fields or in AMA sanctioned events.
SECTION 7. All applicants for Club membership, except Emeritus membership, must be current members of the Academy of Model Aeronautics (AMA).
ARTICLE IV
OFFICERS AND DUTIES
SECTION 1. The officers shall be President, Vice President, Secretary, and Treasurer.
SECTION 2. All officers shall be elected for one year by majority vote and will hold office during the calendar year. (See Article VIII, Section 1.)
SECTION 3. The President Shall:
a. Preside at all Executive Board and Club Meetings.
b. Appoint all committees for the club year and be an ex officio member of all committees.
c. Fill vacancies resulting in officials leaving their office prematurely. If the President resigns, the Vice President shall take over the unexpired term. If the Vice President is unable to assume the responsibilities the Club shall elect a new President for the remainder of the year.
d. Make fiscal or community commitments for the Club without Club vote only when circumstances prevent the consultation of the membership (at a meeting) or other Club officers.
SECTION 4. The Vice President shall:
a. Perform all duties of the President in his absence.
b. Serve as Program Chairman, arranging demonstrations, movies, etc.
SECTION 5. The Secretary shall:
a. Keep the minutes of all Club and Executive Board meetings. Prepare minutes for reading at each meeting.
b. Keep an up-to-date copy of the Bylaws and Safety and Field Rules ready at all meetings.
c. Be responsible for all the club correspondence.
d. Inform the Treasurer of all financial dealings recorded in the minutes.
e. Maintain traceable records of all club properties and implement control on the use of such property.
SECTION 6. The Treasurer shall:
a. Be chairman of the Budget and Finance Committee.
b. Keep an accurate record of all moneys received.
c. Deposit funds in the Club bank account.
d. Pay all warrants properly signed.
e. Pay all AMA and Insurance dues.
f. Pay no bills nor incur costs without proper authorization by the Club or the President.
g. Present a financial report at each regular meeting to include the following: previous balance, itemized receipts, itemized disbursements, and end balance on hand.
h. With two other appointed members, audit the books at the end of the year and submit the books to the newly elected Treasurer.
i. Keep the official membership list with full name and date of their admission.
SECTION 7. Other duties:
In addition to the elected officers, committee chairmen may be appointed by the President for Site Committee, Activities Committee, Newsletter Editor, etc.
ARTICLE V
EXECUTIVE BOARD
SECTION 1. The executive Board shall consist of the elected officers, immediate past President and others appointed by the President.
SECTION 2. The Executive Board shall meet at a time and place agreed upon by Board members and hold such special meetings as may be called by the President or any two members thereof.
SECTION 3. The Executive Board shall have the authority to act on Club business between general monthly membership meetings.
ARTICLE VI
MEETINGS AND ATTENDANCE
SECTION 1. Regularly scheduled meetings shall be held on the third Wednesday of each month, unless otherwise stated. Meetings will be held at a time and place to be announced in the Club Newsletter.
SECTION 2. A meeting date may be changed or canceled by the joint approval of the Executive Board.
ARTICLE VII
DUES
SECTION 1. Annual dues shall be established by Club vote and will be due and payable no later than January 1st of each calendar year. Annual dues are not required of the President, Treasurer, Newsletter Editor or Emeritus members.
SECTION 2
Annual dues are:
SECTION 3. All membership dues, dues for new members and fees arrangement will be established by Club vote. In no case will new member dues be more than those for the current members.
SECTION 4. Yearly Club membership dues shall be paid to the Club Treasurer or an Executive board member as designated by the Club President. Proof of AMA membership, which is current for the year of Club membership, is required before a Club membership card will be issued.
ARTICLE VIII
BUDGET AND FINANCE
SECTION 1. The Fiscal year shall begin January 1 and end December 31.
SECTION 2. The Budget and Finance Committee shall consist of the Executive Board.
SECTION 3. The Club shall not be obligated, by the Executive Board or the general membership, to satisfy any financial obligation unless there is adequate cash in the bank to fully cover said obligation or, unless appropriate arrangements are made to secure a loan to cover said obligation. All loans must be approved by a majority ballot of the full Club membership.
SECTION 4. Major club financial obligations for site improvements, maintenance, equipment replacement, etc. shall be included in a Five Year Plan that is approved annually by majority vote at a monthly Club meeting designated by the Club President. The Plan shall be updated annually by a Committee chosen by President.
ARTICLE IX
ELECTIONS
SECTION 1. Elections of officers shall be held at the first meeting in November by ballot or show of hands. Where there is only one candidate for an office, election may be by voice or hand vote.
SECTION 2. Newly elected officers assume their duties in the first meeting in January.
ARTICLE X
AMENDMENTS
SECTION 1. These Bylaws may be amended at a regular meeting by a two-thirds vote's cast, provided amendments have been published and distributed to the membership in the Newsletter previous to the meeting.
ARTICLE XI
SAFETY AND FIELD RULES
SECTION 1. Safety and Field Rules shall be reviewed and updated at the first Executive Board meeting of each administration. Following review and approval by Club membership the Field and Safety Rules shall be printed in the Club Newsletter and shall become part of these Bylaws.
SECTION 2. The Club Safety and Field Rules shall be reviewed with new club members by the club Safety Officer. New Club members shall be given a copy of the Club Safety and Field Rules.
ARTICLE XII
BUSINESS AND OBLIGATIONS
SECTION 1. Major Club business and obligations brought before the Club membership for consideration must be approved by a simple majority quorum vote. Voting may be by show of hands or voice.
SECTION 2. A quorum constitutes one third of the Club membership or ten members, whichever is fewer, (amended 2/17/88)
SECTION 3. A simple majority is 50% plus one vote of those members present.
SECTION 4. If a quorum is not present, the President may elect to exercise a telephone ballot and the results reported in the Club Newsletter. Controls will be established such that each member's vote is identified for the record kept by the Secretary.
Effective June 21, 2000